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RECORD OF PROCEEDING OF CITY COUNCIL

CITY OF BELLINGHAM, WASHINGTON


Mayor's Board Room
Monday, January 03, 2011, 01:00 PM
Book: 65, Page: 1


Committee Meeting


Called To Order The meeting was called to order by Council President Gene Knutson

Roll Call
Present:
    Jack Weiss, Council Member, First Ward
    Gene Knutson, Council Member, Second Ward
    Barry Buchanan, Council Member, Third Ward
    Stan Snapp, Council Member, Fourth Ward
    Terry Bornemann, Council Member, Fifth Ward
    Michael Lilliquist, Council Member, Sixth Ward
    Seth Fleetwood, Council Member, At Large

Excused:

OTHER BUSINESS

AB19070 1. 2011 CITY COUNCIL REORGANIZATION

A. ELECTION OF OFFICERS FOR 2010

Elections were held for the following positions:

COUNCIL PRESIDENT: Stan Snapp
    Mr. Snapp assumed the gavel and conducted the remainder of the elections and meeting.
      MAYOR PRO TEMPORE: Michael Lilliquist
        COUNCIL PRESIDENT PRO TEMPORE: Terry Bornemann


        B. DISCUSSION REGARDING COMMITTEES; OTHER ASSIGNMENTS
          COMMITTEE ASSIGNMENTS


          1. Finance & Personnel (Elect 3) 1. Michael Lilliquist
          2. Barry Buchanan
          Chair: Michael Lilliquist 3. Seth Fleetwood

          2. Lake Whatcom Reservoir (Elect 4) 1. Seth Fleetwood
          2. Michael Lilliquist
          Chair: Seth Fleetwood 3. Barry Buchanan
          4. Gene Knutson

          3. Parks & Recreation (Elect 3) 1. Gene Knutson
          2. Terry Bornemann
          Chair: Gene Knutson 3. Seth Fleetwood

          4. Planning & Community Development (Elect 4) 1. Jack Weiss
          2. Michael Lilliquist
          Chair: Jack Weiss 3. Seth Fleetwood
          4. Gene Knutson

          5. Public Works / Public Safety (Elect 3) 1. Barry Buchanan
          2. Jack Weiss
          Chair: Barry Buchanan 3. Gene Knutson

          6. Transportation (Elect 3) 1. Terry Bornemann
          2. Michael Lilliquist
          Chair: Terry Bornemann 3. Jack Weiss

          7. Waterfront Development (Elect 4) 1. Terry Bornemann
          2. Jack Weiss
          Chair: Terry Bornemann 3. Barry Buchanan
          4. Gene Knutson
            C. APPOINTMENTS TO COMMITTEES; OTHER ASSIGNMENTS
              EX-OFFICIO AND OTHER COUNCIL ASSIGNMENTS
                1. Bellingham/Whatcom Tourism Bureau (Elect 1)1. Stan Snapp
                2. Council of Governments (Elect 2) Executive Committee Appointee1. Jack Weiss
                Board Appointee2. Barry Buchanan
                3. Downtown Bellingham Partnership (Elect 2)1.Barry Buchanan
                2.Michael Lilliquist
                4. Emergency Medical and Ambulance Advisory Board (Joint City/County)
                (Finance Committee Chair)1. Michael Lilliquist
                (Public Works/Public Safety Committee Chair)2. Barry Buchanan
                5. Firefighters Pension Board – (Finance Committee Chair)1.Michael Lilliquist
                6. Library Board (Elect 1)1. Stan Snapp
                7. Mount Baker Theatre Board (Elect 1)1. Seth Fleetwood
                8. Museum Foundation – (President Pro Tempore or delegate)1.Terry Bornemann
                9. Northwest Economic Council (Elect 1)1. Barry Buchanan
                10. Open Space Committee – (Same as Planning Committee)1. Jack Weiss
                2. Michael Lilliquist
                3. Seth Fleetwood
                4. Gene Knutson
                11. Opportunity Council (Elect 1)1. Stan Snapp
                12. Parks and Recreation Board – (Same as Parks & Recreation Committee)1. Gene Knutson
                2. Terry Bornemann
                3. Seth Fleetwood
                13. Police Pension Board – (Council President or Pres. Pro Tempore)1. Stan Snapp
                14. Port Marina Advisory Committee (Elect 1)1. Gene Knutson
                15. Sister Cities Advisory Board (Elect 1)1. Seth Fleetwood
                16. Sustainable Connections (Elect 1)1. Terry Bornemann
                17. Tourism Commission – Allocation Sub-committee Chair
                (Finance Committee Chair or other designee)
                1. Michael Lilliquist
                18. WHAT-COMM Communications Administrative Board – 911
                (Public Works/Public Safety Chair)
                1. Barry Buchanan
                19. Whatcom Transportation Authority (Elect 2)1. Stan Snapp
                2. Jack Weiss
                20. 2011 Legacy & Strategic Commitments Metrics Task Force
                (Elect 2)
                1. Stan Snapp
                2. Terry Bornemann
                21. 2011 Comcast Franchise & Public Access Review Committee (Elect 1)1. Stan Snapp
                2. Michael Lilliquist
                22. Bellingham School District (Elect 1)
                1. Michael Lilliquist
                        2. APPROVAL OF CITY COUNCIL COMMITTEE AND/OR SPECIAL MEETING MINUTES
                The Special Meeting minutes of October 18th and November 8th were submitted for approval. GK/BB MOVED TO APPROVE THE MINUTES AS SUBMITTED. The motion carried 7-0.

                The Committee meeting minutes of November 22nd, December 6th and December 13th were submitted for approval. JW/GK MOVED TO APPROVE THE MINUTES AS SUBMITTED. The motion carried 7-0.
                        3. OLD/NEW BUSINESS
                Issues of filming and broadcasting Council Meetings on BTV-10

                Dal Nietzle, BTV-10 Station Coordinator, gave Council information regarding the sound and appearance of Council meetings aired live. He invited Council members to take a tour of the studio.

                Discussion of Committee Structure

                There was discussion regarding the impact of full Council agendas on the ability of Committee Members to have a robust discussion on complex items. Further discussion regarding remedies will be held at the upcoming retreat.

                Assignment of Council Representative for EMS Services negotiations

                The Whatcom County Fire Commissioners Association requested Council representation to meetings of Regional Representatives regarding renegotiation of the Interlocal Agreement for Emergency Medical Services for Whatcom County. It was noted that this is not the same body as the Emergency Ambulance and Advisory Board. Stan Snapp will serve as Council Representative and Barry Buchanan will serve as an alternate.

                Consideration of MRSC opinion re Council Member attendance by Speakerphone

                There was discussion related to the difficulties of attending meetings by speakerphone. However, there could be a situation in which a quorum cannot be physically present for a necessary Council vote for approval in an emergency situation.

                SS/ML MOVED TO DIRECT STAFF TO PREPARE A PROPOSAL THAT WOULD ALLOW USE OF SPEAKERPHONE ONLY IN THE EVENT THAT THE MAYOR HAS DECLARED AN EMERGENCY MEETING AND A QUORUM OF THE COUNCIL IS NOT AVAILABLE. The motion carried 7-0.

                Consideration of setting rules for Public Comment

                Council Members shared concerns related to unrestricted public comment. No suggestion was made to change to the current structure.

                Council Roles and relationships with Executive, Department Staff and Citizen Boards

                This discussion will be taken up at the Council’s Retreat

                Council IT issues:

                Council computers and email issues

                IT Director Marty Mulholland heard from Members as to how the various configurations for Council email delivery and responses has been working. Ms. Mulholland responded to questions related to the technical issues. J. Lynne Walker will work with IT to explore the costs of an additional laptop and printer for Seth Fleetwood. Council Members are encouraged to do so to keep personal and Council business clearly separate.

                Status of implementation of new Agenda Bill form

                Ms. Mulholland reported that the form would be ready for use sometime next month. Ms. Walker will provide staff training prior to launch.

                Proposed work plan adjustments for Council Office staff

                Council reviewed a memo and work plan submitted by Ms. Walker, Legislative Administrator, and Mark Gardner, Council Policy Analyst to absorb the work of the 15 hr/week extra labor position which the Council voted to eliminate for the 2011 budget. Mr. Snapp expressed concerns related to employment policy. The work plan will be submitted for reviewed by the Human Resources department.

                Scheduling issues:

                The City Council retreat will be held on January 22nd from 9:00 to 3:00 PM at a location to be determined.

                The Transportation Committee worksession regarding TIF reduction credits in Urban Villages will be heard at the January 24th meeting
                  The meeting was adjourned at 2:32 PM to Executive Session to hear the following:

                  EXECUTIVE SESSION

                  1. POTENTIAL PROPERTY ACQUISITION STRICKEN

                  2. POTENTIAL LITIGATION STRICKEN

                  3. LITIGATION: Hofstetter v. City of Bellingham






                  ADJOURNMENT
                  The meeting was called back to order and adjourned at 3:48 PM


                  Stan Snapp, Council President

                  ATTEST: J. Lynne Walker, Legislative Administrator
                  APPROVED:



                  This is a digital copy of an original document located at Bellingham's City Hall. The City of Bellingham specifically disclaims any responsibility or liability for the contents of this document. The City of Bellingham does not verify the correctness, accuracy, or validity of the information appearing in this document.


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