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Woodstock Farms, 1200 Chuckanut North, Bellingham
Monday, March 22, 2010, 09:00 AM
Book: 64, Page: 1

Special Meeting

Called To Order The meeting was called to order by Council President Gene Knutson

Roll Call
    Jack Weiss, Council Member, First Ward
    Gene Knutson, Council Member, Second Ward
    Barry Buchanan, Council Member, Third Ward
    Stan Snapp, Council Member, Fourth Ward
    Terry Bornemann, Council Member, Fifth Ward
    Michael Lilliquist, Council Member, Sixth Ward
    Seth Fleetwood, Council Member, At Large



      Facilitator: David Webster
      City Staff: Mayor Dan Pike
      Marty Mulholland
      Janice Keller
      Karla Buckingham
      Mark Gardner
      J. Lynne Walker

Legacies & Strategic Commitments Metrics: Community Indicators & City of Bellingham Performance Measures

Council Members reviewed the City of Bellingham Legacies & Strategic Commitments and the background of the Performance Measures Project. The purpose of the project is to align long range strategic goals and department annual budgets for departmental and employee workplans. Additionally, the information will be on the City’s website so that the public is informed of the work of the City and its progress toward the goals.

Council reviewed the project status and timeline for 2010. The project team worked up a list of proposed Community Indicators and Performance Measures for each of the Legacies and Strategic Commitments. Council Members reviewed the lists and discussed the appropriateness and prioritization of the proposed indicators and measures.


Policy Makers' Workplan and Protocols for Balance of 2010

Council reviewed a list of proposals submitted by Jack Weiss and Mark Gardner’s March 9, 2010, memo reviewing his current workload. There was discussion regarding the addition and prioritization of the policy analyst’s work plan. The policy analyst was directed to work on these issues:
    1) Incentive Zoning for Affordable Housing
    2) Music Ordinance
    3) Rental housing regulation
    4) Ban on Phosphorus-containing products
    5) Modification of Park Impact fee payment as a builder incentive

Committee Structure for Accomplishing the Policy Workplan

Stan Snapp pointed out that frequently there is not enough time for Committees to fully deliberate agenda items under the current configuration. All committees meet on Mondays and there is often too much on one agenda to spend time needed to discuss complex issues. Mr. Knutson explained that a Committee Chair can call additional committee meetings anytime there is a need for more work on an issue.

Mr. Snapp expressed concern that Council does not know what is coming up until the agenda comes out four days before the meeting. Staff reviewed the process and the history of attempts to correct the problem. Mr. Webster suggested that there could be a regular meeting time for Department Heads to meet with Committee Chairs to discuss upcoming work. Mr. Webster stated he would discuss this matter at the next Department Head meeting and report back to Council.

Mr. Snapp noted that some Committees do not meet much at all and could be reorganized or combined. He pointed out that although the City has the Legacy of "Healthy Environment" there is no Council Committee that oversees environmental programs that are not related to Lake Whatcom. He proposed renaming the Lake Whatcom Reservoir Committee the “Natural Resources Committee”. After discussion it was agreed that the committee would be renamed the “Lake Whatcom Reservoir and Natural Resources Committee”.

Mr. Snapp proposed restructuring the form of the City Council Meeting Agenda to reduce confusion over what happens in the afternoon and what happens in the evening. Staff will implement those changes. There was further discussion regarding changes to the process for developing the agenda using more advanced technology. Legislative Coordinator, J. Lynne Walker, will work with Mr. Snapp to develop the agenda process further.

Boards & Commissions Criteria for Council Confirmation

Council members reviewed the information provided regarding the City’s Boards and Commissions. Noting the recent passage of the change in the Planning Commission appointments from Council’s information only to Council approval, the members will consider further changes at a later date.

Launch of Central Reception at City Hall

Mr. Webster explained the installation of key card locks on all doors and implementation of Central Reception at City Hall as a cost-savings measure as well as a security feature recommended in a security study done several years ago. Additionally, it offers service to constituents who come in to City Hall and need directions.

There being no further business, the meeting adjourned at 2:55 PM.

Gene Knutson, Council President

ATTEST: J. Lynne Walker, Legislative Coordinator

This is a digital copy of an original document located at Bellingham's City Hall. The City of Bellingham specifically disclaims any responsibility or liability for the contents of this document. The City of Bellingham does not verify the correctness, accuracy, or validity of the information appearing in this document.