Skip to page contents
Contact Us Site Map
You are here: Home) Employment) Civil Service Rules ) 7 APPLICATIONS AND APPLICANTS

Civil Service Rules

««6 CLASSIFICATION 8 EXAMINATIONS »»

7 APPLICATIONS AND APPLICANTS


7.1 FILING APPLICATIONS
      A. Each applicant for a position in the civil service shall file an application on a form prescribed by the Examiner. Each application shall contain personal information the Examiner deems necessary to determine whether the applicant meets the minimum requirements for the position. The applicant shall certify that all statements in the application are accurate and complete.
      B. Each application shall be filed with the Examiner within the time period specified in the notice of examination. Applications postmarked, or marked sent, on or before the closing date and received by the Examiner within three business days following the closing date shall be considered timely. The time for filing applications may be extended by the Examiner by publication of a revised notice of examination as provided in 8.2C.
      C. All applications filed with the Examiner are records of the Commission and may not be returned to the applicant.
7.2 ADMISSION TO EXAMINATION.
      A. PROMOTIONAL SERIES EXAMINATIONS
          1. Each applicant for a promotional series examination must meet the minimum qualifications for the position and any other special requirements specified in the notice of examination. Only regular employees in the next lower class in a promotional series, or as provided in the class specification, shall be admitted to a promotional series examination, provided that probationers may be admitted with the permission of the Commission.
          2. If fewer than three qualified employees apply for the position the Examiner may, if requested by the appointing authority, open the examination to all qualified City employees regardless of class, or all qualified persons.*
          3. Eligibility requirements for promotional series examinations must be satisfied within thirty (30) days of the application closing date.
      B. ALL OTHER EXAMINATIONS
          For a position to be filled other than by promotional series examination each applicant who meets all of the minimum qualifications and any other special requirements specified in the notice of examination shall be admitted to the examination. Eligibility for examination is determined as of the application closing date.
      C. CONDITIONAL ADMISSION
          1. If an applicant’s qualifications for a position cannot be clearly determined from the application the Examiner may admit the applicant to the examination on the condition that the applicant’s eligibility for the position is demonstrated to the Examiner’s satisfaction before the applicant is enrolled on a register of eligibles.
          2. The Examiner may grant conditional admission to an examination to an applicant who lacks qualification if the applicant will be fully qualified prior to expiration of the register and the Examiner determines that conditional admission is in the best interests of the Civil Service.

          *Note: Employees covered by a collective bargaining agreement that specifies eligibility for an examination may be admitted to the examination as provided in the agreement.


7.3 ADMISSION TO EXAMINATION REFUSED.
      A. The Examiner may refuse to admit an applicant to an examination for the following reasons:
          (1) The applicant does not meet the requirements specified in Rule 7.2.
          (2) The applicant made a material false statement or has attempted fraud or deception in the application or any other civil service application or examination.

          The Examiner shall provide written notice to an applicant who has been refused admission to an examination. The notice shall state the reason(s) for the refusal.

      B. PROTEST. An applicant who has been refused admission to an examination may file a protest of the refusal within five (5) days of the notice of refusal. The Examiner shall consider such protests and may uphold or reverse the refusal, with or without conditions. The Examiner may admit the applicant to the examination pending resolution of the protest. An applicant may appeal the Examiner’s decision to the Commission, as provided in Rule 3.3.

7.4 AMENDMENT OF APPLICATION.
      The Examiner may allow an applicant to file an amended application or to amend portions of the application during the application period specified in the notice of examination.

7.5 APPLICATION FEE.
      The Human Resources Director may set an application fee to recover all or a portion of the costs to purchase and/or administer an examination. The applicant shall pay the fee at the time the application is filed.
Revision Date:01/01/2009