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You are here: Home) Government) Council) Meeting Materials) January 04, 2010

RECORD OF PROCEEDING OF CITY COUNCIL

CITY OF BELLINGHAM, WASHINGTON

Monday, January 04, 2010, 01:00 PM
Book: 64, Page: 1

Committee Meeting - Reorganization
Council Chambers



Called To Order The meeting was called to order by President Barry Buchanan

Roll Call
Present:
Excused:
PURPOSE


DISCUSSION

COMMITTEE OF THE WHOLE

AB18716 1. 2010 CITY COUNCIL REORGANIZATION

Election of Officers and Assignment of Committees was held:

COUNCIL PRESIDENT: Gene Knutson

President Knutson conducted the remainder of the meeting.

MAYOR PRO TEMPORE: Terry Bornemann COUNCIL PRESIDENT
PRO TEMPORE: Stan Snapp


COMMITTEE ASSIGNMENTS

1. Finance & Personnel (Elect 3) 1. Stan Snapp
2. Barry Buchanan
Chair: Stan Snapp 3. Michael Lilliquist

2. Lake Whatcom Reservoir (Elect 3) 1. Michael Lilliquist
2. Stan Snapp
Chair: Michael Lilliquist 3. Barry Buchanan

3. Parks & Recreation (Elect 3) 1. Seth Fleetwood
2. Stan Snapp
Chair: Seth Fleetwood 3. Terry Bornemann

4. Planning & Community Development (Elect 4) 1. Terry Bornemann
2. Jack Weiss
Chair: Terry Bornemann 3. Seth Fleetwood
4. Michael Lilliquist

5. Public Works / Public Safety (Elect 3) 1. Barry Buchanan
2. Stan Snapp
Chair: Barry Buchanan 3. Jack Weiss

6. Transportation (Elect 3) 1. Jack Weiss
2. Stan Snapp
Chair: Jack Weiss 3. Michael Lilliquist

7. Waterfront Development (Elect 3) 1. Jack Weiss
2. Terry Bornemann
Chair: Jack Weiss 3. Michael Lilliquist
4. Seth Fleetwood

EX-OFFICIO AND OTHER COUNCIL ASSIGNMENTS
There were no minutes submitted for approval.
2010 Council Retreat

After discussion it was determined that the Council’s retreat will be held, Monday, March 22nd at Woodstock Farm. David Webster will serve as the facilitator.

AWC Cities Legislative Action Conference

Council Members Stan Snapp, Terry Bornemann, Michael Lilliquist and indicated they would be attending this conference. Seth Fleetwood and Barry Buchanan indicated they would like to go but needed to check their schedules.

Mayor’s report – standing time on agenda

The Mayor’s office requested that there be standing time on the agenda for the Mayor to provide informal updates to Council on issues at hand without the formal production of an Agenda Bill. It was understood that there could be no Council action taken on information presented during this time. Council reviewed an example of how it would appear on the agenda. It would be treated the same as Old/New Business in the meeting minutes. Approved by consensus.

Getting information changes between Committee and Regular Meetings

There are times when Council members direct staff to make changes to a document during Committee to be ready for a vote at the Regular (evening) Meeting the same day. Staff would make the changes as directed. Some staff would deliver copies of the document to the Council office and they would be distributed to the Council’s mail slot. Some Council Members would go into the Council office before the Regular Meeting and pick up his/her mail but some Council Members did not have time to do so. Some Council Members had the document to review the changes, and some did not, resulting in frustration for some of the Members. Staff asked Council how they wished to receive these changes. After a short discussion Council directed that staff should deliver such changed documents directly to the Members’ places on the dais before the Regular Meeting.

Telecommuting policy for Council’s Administrative Assistant/Legislative Coordinator

J. Lynne Walker requested Council’s review of the previous Council’s prohibition of any days of telecommuting for this position. Ms. Walker wished to participate in the twice-per-year commute trip reduction program, Wheel Options, which awards significant prizes (i.e., trips to Paris and Rome) in drawings for participants. Participants must use alternative transportation at least twice in two weeks to qualify. The bus does not run near her residence and the long, steep and winding incline of Emerald Lakeway - with no shoulders to ride or walk a bicycle on - does not accommodate safe bicycling home. She has worked with the City to find a rideshare partner to come to the office, but efforts have been unsuccessful to date. Telecommuting affords her the only means of participation. After discussion, which excluded Ms. Walker, the request was denied.

Temporary Extra Labor position (Traditionally known as the Council “Intern”)

Ms. Walker announced she was ready to begin the process of hiring an intern 15 hours per week at $10 per hour and asked if there were any Council Members who would like to interview the finalist candidates. Stan Snapp and Barry Buchanan volunteered to do so.


An Executive Session items was added to the agenda. The meeting was adjourned to Executive Session at 1:57 PM to hear the following items:

EXECUTIVE SESSION

1. POTENTIAL LITIGATION

At 2:07 PM Council President Knutson announced the addition of a 2nd Executive Session.

2. PERSONNEL MATTER



ADJOURNMENT
The Committee Meeting was called back to order and adjourned at 2:18 PM





Gene Knutson, Council President
ATTEST: J. Lynne Walker, Legislative Coordinator
This is a digital copy of an original document located at Bellingham's City Hall. The City of Bellingham specifically disclaims any responsibility or liability for the contents of this document. The City of Bellingham does not verify the correctness, accuracy, or validity of the information appearing in this document.


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